Your Privacy

Introduction

This policy applies to all of our projects namely Dialogica, Autism Dialogue and Flow Dialogue but for the purpose of this policy we refer to the name Dialogica and ‘we’.

‘Flow Dialogue’ is a non-profit unincorporated association based in Sheffield, England, whose main activities are called Autism Dialogue. Read about our objectives here.

We are committed to maintaining the trust and confidence of our visitors to our web site. We will not share your email address (or other personal information you might provide us with) with other companies and businesses for marketing purposes or any other reason. In this Privacy Policy, we’ve provided information on when and why we collect your personal information, how we use it and how we keep it secure.

Newsletter

As part of the registration process for our e-newsletter, we collect personal information. We use that information to tell you about things you’ve asked us to tell you about; to contact you if we need to obtain or provide additional information; to check our records are right and to check every now and then that you’re happy and satisfied. 

We use a third-party provider, MailChimp, to deliver our newsletter. We gather statistics around email opening and clicks using industry standard technologies to help us monitor and improve our e-newsletter. For more information, please see MailChimp’s privacy notice. You can unsubscribe to general mailings at any time of the day or night by clicking the unsubscribe link at the bottom of any of our emails or by emailing our administrator.

Membership

When you subscribe as a user or member through our websites your name, address data, email and contact number will be stored in our data system. Please be assured that we do not share your personal details with any other company. Members are added to our newsletter list so the above information and options also apply here.

Third parties

We may share anonymised personal information with other organisations, particularly the Academy of Professional Dialogue who use this to analyse our development programmes, memberships and self-generated funding to understand the impacts of investment. We will not share sensitive information or your payment details.

Zoom Meetings

We use Zoom for hosting our online Dialogue meetings. As a participant, you will be broadcasting your image to others, which is personal data and protected by GDPR. By joining one of our Zoom meetings you consent to sharing your image (and voice) with others at that time and within the confines of the meeting only. Confidentiality is embedded into our practices, including the identity of participants and all information from others that you are privileged with, so we would never record a Dialogue meeting electronically.

Trustees meetings may occasionally be recorded for the benefit of others not present and we would make this very explicit prior to the meeting and immediately before any recording taking place. Usual data protection rights then apply to the recordings, viewable on this page.

Zoom Privacy Policy

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Visitor comments may be checked through an automated spam detection service.

How long we retain your comments data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Access

Under General Data Protection Rules (GDPR) you are entitled to view, amend, or delete the personal information that we hold. Email your request to admin@dialogica.uk

This privacy notice is reviewed regularly and may be changed. It was last reviewed on 4th May 2020

Our website address is: https://dialogica.uk.